Buyer's Guide for Top Property Management Software

Found our list of Property Management Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

Buyers Guide Content

  1. What is Property Management System Software?
  2. Why Real Estate Firms and Consultants Should Invest in PMS Software
  3. Benefits of Property Management System for Property Owners & Managers
  4. Property Management Software Features (Essential & Advanced)
  5. PMS System is Typically Priced on What Factors

What is Property Management System Software?

Property management software is a tool used by property owners, managers, realtors, and operators to manage both residential and commercial projects. It’s is also used in the hospitality industry by resort and hotel managers for managing front/back-office processes, revenue management, report generation, guest management along with their check-in and check-out details.

Best property management software solutions are designed to lead towards greater efficiency in your real estate or hospitality business aside from generating higher revenues. The software provides real-time information access about enquiries about your property, customer profiles, bookings, and revenue anytime and from anywhere.

Maintaining client relationships and responding quickly to queries are ways in which property management system software supports activities linked to real estate management. Whether you are a property unit owner or a rental service company, use this platform to centralize such key aspects of your business as rent collection, preparing lease agreements, managing property management requirements, etc.

Why Real Estate Firms and Consultants Should Invest in PMS Software

Predetermined work directories and operational communications are core support features of PMS software. Automated reporting processes further help organize key property business operations. Real estate investors, firms, and consultants use PMS software for managing the entire property and hotel business. Check the list given here to find out more about why property management software is important for managing all types of properties, residential or commercial.

  • Shift management for employees at your hotel or resort
  • Reservation/booking management for your property
  • Customer relationship management
  • Actionable insights for tracking employee training and onboarding
  • Monthly and weekly checklists for managing tasks related to housekeeping, room service, etc.
  • Communication tools for creating group/private chats, announcements, and push notifications.
  • Cash drawer for monitoring financial transactions along with a drag & drop calendar.
  • Social media platform integration for creating posts and engaging with new followers.

Benefits of Property Management System for Property Owners & Managers

Property business management software helps with managing not just different types of properties but also all kinds of marketing and renting requirements of a property business. There are other benefits too available for property owners and managers.

  • Payment & expenses management

Apartment management systems help landlords, property managers, and units with automated alerts about payments done as well as those pending. Instead of manually checking such details, the software streamlines the tracking of pending payments by your customers and expenses incurred in the maintenance of your property.

  • Record of maintenance & repairs

Real estate management software looks after not just booking/reservation-related aspects of a hotel, residential, or commercial property but also activities involving repairs and maintenance. All kinds of conversations, requests for maintenance, notes, estimates, and photos can be maintained centrally in the database of the software.

  • Property reporting for better communication

The feature of property reporting is especially useful for property managers and administrators to generate detailed reports regarding financial transactions. Payments received, fines collected, the amount spent on repairs, and the balance accumulated get neatly reflected in the property reports prepared by these applications.

  • Contractor management for controlling costs

Control costs and monitor the successful completion of tasks using real estate software's contractor management capabilities. Rework costs, tasks completed and contractor's details are all available at the click of a button with the best property software solutions. Invoices too can be managed with this feature to prevent the possibility of any kind of fraud.

  • Lease cycle management

Update, write and edit leases with property management system software. You can also manage the technicality for re-editing lease provisions, changing terms, and storing documents for fast retrievals online.

  • Simplified accounting workflows

Real estate management software helps with reconciliation and billing automation for reducing manual data entering processes. As an end-user, you will not just save time here but also be able to manage accounts in terms of income and expense details.

  • Compliance management

Compliance management is necessary for avoiding penalties and license issues. In compliance with mentioned legislations, the software offers support features such as time-stamped comments, tenant read receipts, and audit reports for clean financial records. There are also warning alerts for cases where there are discrepancies in the trust account.

  • Data migration for seamless transfers

With the best property management apps, you will get the data migration feature to help you transfer portfolio data seamlessly from one system to another. Software for real estate and hotel businesses provides features for hassle-free data migration and file transfers to ensure an uninterrupted flow of information.

Property Management Software Features (Essential & Advanced)

Property Management software is a real estate solution that allows property consultants, developers, and contractors to manage all their operations effortlessly. Property consultants can enroll the properties to be sold, rented, or leased in the system that can be referred while quoting for a deal. Developers and contractors can also keep track of ongoing projects using extensive software features.

Miscellaneous property management software in India is available as an online solution allowing consultants to access business details across the globe from any device anytime. To buy the best property management software, ensure that the following features are offered by the solution:

With property management software's responsive and intuitive interface, generating vacancy listings, collecting rent, and managing maintenance requests are super easy. Commercial or residential, every kind of property can be managed with the best property software solutions.

  • Property Master

Properties can be registered within specific modules. Property details such as area, type, construction, location, interior, exterior, and images can be captured for a complete property portfolio.

  • Leasing and Renting

Comprehensive features to execute renting or leasing deals are available in these solutions. Buyers and sellers can access the desired property details and the quotations can be shared with prospective clients.

  • Project Master

Developers and contractors can enroll their projects here and keep track of each activity in project development. All construction projects can be recorded with vital details and can be administered on progress.

  • Accounting

Accounting operations such as financial transactions along with maintenance of balance sheets and trial balance can be accurately managed with comprehensive PMS features.

  • Point & click financial reports

Financial reports and information are data sensitive. However, with the use of property management software, tracking the cash flow for any period is easy. Property management software provides different types of reports to let you choose the exact financial report type and accurate description.

  • Separate ledgers for easy entry

The rental management system offers multiple ledger support for making entries for all kinds of properties be it an apartment, multiplex, or a single-story flat. You can use the rental management software for tracking year-to-date expense and income transactions property-wise as well as owner-wise. The separate ledger feature further helps manage unit, property, and owner ledgers.

  • Document manager

Assigning a category to each file or document to a particular user, the property management app has all the answers. Granting access to documents such as letters, reports, and notices to select users is also possible with this document management feature.

  • Integrated messaging

Aside from options such as message and letter templates, there is also an available option for sending messages to desired clients or customers. You can also use this technicality for both archiving and listing all messages. Co-owners, managers, and administrators can take advantage of this feature to send messages amongst themselves provided the selected users have permission to it.

  • Export property listings

Creating a property list with software for real estate is as easy as adding new properties to this listing. New information too in the form of property descriptions can be added to these listings. Further details such as the kind of amenities available, details of the owner, name/addresses, and landmarks can also be added to the list. Once this list is ready, you can use the export option within real estate software for exporting all these lists to the designated source.

  • Tickets for work requests

Property software with the ticket management system helps with creating and tracking tickets. These tickets are essential for managing work requests generated by a tenant or a manager. Such tickets contain information regarding requests made, status, general information, follow-ups done, documents attached and expenses made.

  • Custom security

You can easily assign users to particular files and categories using online property management software. Interestingly, you can also assign separate logins to each user while also retaining the option for deleting these users. Through custom security support, end-users can restrict access of the desired clients to specific properties and functions.

  • Automation tasks

Use property management system software for generating recurring invoices and add-on fees for managing, marketing, or selling properties. You can also use this feature for sending emails for reviewing the lease and HOA (homeowners association) fees.

  • Global search tool

Global search tools help automatically connect to user accounts on any system besides also providing functionalities such as calendar and automatic updates. The tool functions as a search engine for helping owners and real estate managers find the exact information they are looking for across the huge list of documents.

  • Online rental payments

Rental management systems provided by the property software helps property owners and units collect rent online without any hassle. Besides helping property managers keep track of late payments and non-payments, tenants too can save time by paying money online using the payment option of their choice.

PMS System is Typically Priced on What Factors

Automating complex tasks and processes help save time and resources. Recovery modules, document creation, and reminder notifications are the core features you will find with any online property management software solution.

The best property management software however offers a few advanced support features to streamline the entire property business. The pricing of the trusted property and rental management systems is often based on the set of features and modules of property management software. Some of the other such critical functionalities on which a property management software price varies are:

  • Number of Property Units: Number of property units being managed, as vendors may charge per unit or per month. Then there are costs too attached such as hardware expenses, support fees, and implementation costs across different property units.
  • Deployment Type: The cost of best property software depends on the deployment system being preferred, such as on-premise or cloud-based.

Your database is valuable and property software keeps every piece of information safe. Calculating year-end balances, automatic fee posting, or backing up data, property management software is your trusted partner in keeping every piece of information safe.

Author: Kalpana Arya

Property Management Software

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By StrategicERP

Starting Price


Inclusive of all taxes

StrategicERP is an ERP software designed for the construction and real estate industry for project lifecycle management... Read More About StrategicERP



4.8 (8 reviews)

Starting Price


Inclusive of all taxes

ApnaComplex is a web-based apartment and society management software for managing gated communities, complexes and hous... Read More About ApnaComplex

ATS Hotel PMS Software

By Advance Technology

Starting Price


Inclusive of all taxes

Advanced Hotel PMS is one of the best Property and Hotel Management System available for Indian markets. It assists in... Read More About ATS Hotel PMS Software

Maco Hotel Property Management System

By Maco Infotech

Price On Request

The Maco hotel property management system is a cloud-based system designed to effectively manage small and medium size h... Read More About Maco Hotel Property Management System

In order to be a successful property investor, take note of the following hidden costs associated with property management software: Add-on modules and customizations that aren’t covered with the plan Implementation charges, if any Training/ demo sessions for helping your team learn how to use different property management software features API access for further customizing the software Charges for software upgrades at regular intervals

Let us have a look at key functionalities offered by PMS software for efficient rent and building management: Tenant and owner portal Cycle management and delinquency tracking Document storage to manage eviction notices, insurance and lease Pricing intelligence Rate plan management Integrated channel manager Daily activity and financial reports Guest communication management Tenant's database

All time-consuming activities can be automated using best available free and open-source property management systems. Resolve all issues related to late payments or bad communication using these free online property business management software solutions. Rentec Direct Pendo Cozy Innago AppFolio Property Manager Console Cloud Housters TenantCloud

Bring efficiency into all your hotel operations using this software for hotel booking. Booking, reservations, managing online travel agencies, etc. is easy with PMS hotel management systems. Some of the best PMS hotel applications are: Little Hotelier roomMaster Cloudbeds RoomKeyPMS SiteMinder Hotello CabinKey

Sahiwala Property Agency Management Software

By Sahiwala

4.9 (2 reviews)

Starting Price


Inclusive of all taxes

The Sahiwala property management software maintains the database persistent to property buyers and sellers' requirements... Read More About Sahiwala Property Agency Management Software

Software Window Property Leasing Software

By Elixir

Price On Request

Software for Property Leasing Managers records regular property updates to keep them up to date with their properties. P... Read More About Software Window Property Leasing Software

Mink Real Estate Management Software

By Indian Mesh

4.5 (1 reviews)

Starting Price


Inclusive of all taxes

Mink Real Estate Software is an IT solution developed to simplify the daily work of property handlers and dealers. The... Read More About Mink Real Estate Management Software

Aarvi Real Estate Solution

By Aarvi Technology

Price On Request

Aarvi Real Estate Solution is a business management software for large real estate companies having a wider reach. The... Read More About Aarvi Real Estate Solution

Evolve Real Estate Software

By Evolve WebInfo

Price On Request

Real Estate Software is a complete Real Estate Software designed to serve Startups, SMBs, SMEs and Agencies. This Real E... Read More About Evolve Real Estate Software


By Findwise Business Solution

Price On Request

ACUPOMS is a one touch, one login information system accessible anytime, anywhere for every need of property operation m... Read More About Acupoms

Zup Contactless Guest Management System

By Zerone Microsystems Private Limited

Starting Price


Inclusive of all taxes

Zup Contactless Guest Management System is a complete Business Software During COVID-19 designed to serve Startups, SMBs... Read More About Zup Contactless Guest Management System


By Daemon

Price On Request

DaeBuild – Real Estate Sales Management Software brings in a positive change in Real Estate Sales Management & Bui... Read More About DaeBuild

Dynamic Realestate Pro

By Dynamic NetSoft

4.5 (2 reviews)

Price On Request

RealEstatePro for Microsoft Dynamics AX is a solution for owners and managers of properties to enable them to manage the... Read More About Dynamic Realestate Pro

Yardi Property Management Software

By Yardi Systems

Price On Request

Yardi is a property management software developed for all sizes of property and real-estate management companies. It a... Read More About Yardi Property Management Software

Binary stream Property Management

By Binary Stream

Price On Request

Binary stream Property Management (PrM) gives you a comprehensive solution to manage all of your real estate business... Read More About Binary stream Property Management

Agriya Airbnb Clone - Vacation Rental Software

By Agriya

2.9 (2 reviews)

Price On Request

Agriya introduced a revolutionary Airbnb clone script which facilitates the entrepreneurs to create and manage your rent... Read More About Agriya Airbnb Clone - Vacation Rental Software

Yardi Breeze

By Yardi Systems

Price On Request

Yardi Breeze is our easiest to use software ever! Yardi Breeze delivers an innovative, all-inclusive property management... Read More About Yardi Breeze

HOP Software

By Hop Software

Price On Request

HOP Software is one of the best property management software that performs accounting operations flawlessly with its int... Read More About HOP Software

Centra REMS

By Focus Softnet

Price On Request

Centra REMS is a robust solution that enables quick and efficient services to customers, delivering unmatched experie... Read More About Centra REMS

Eazy Property

By Eazy Business

4.6 (3 reviews)

Price On Request

Eazy ERP is a user-friendly, highly customizable, easy to set up, totally secure and incredibly robust property manageme... Read More About Eazy Property

Last Updated on : 29 Nov, 2022

What is Property Management Software?

Best property management software solutions are designed to lead towards greater efficiency in your real estate or hospitality business aside from generating higher revenues. The software provides real-time information access about enquiries about your property, customer profiles, bookings

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FAQs About Property Management Software

Multiple modules built into apartment management systems help organize varied building management tasks and responsibilities. Some such management capabilities of these software solutions include: Simplified recovery and backups Data analysis Quick inspections for property Maintenance tracking Report tracking and data generation Tenant application's screening Automation and accessibility Real-time information access Secured sensitive data Online rent and maintenance payments Decreased administrative workload

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