Buyer's Guide for Top OCR Software

Found our list of OCR Software helpful? We’re here to help you make the right choice and automate your business processes. Let’s discover some of the essential factors that you must consider to make a smarter decision!

Buyers Guide Content

  1. What is OCR (optical character recognition) software?
  2. How Does Photo to Text Converter Work?
  3. Why Use OCR text scanner?
  4. Benefits of Using OCR Software
  5. Key Features of OCR (optical character recognition) Solution
  6. How to Find the Best OCR Software?
  7. Key OCR Software Market Trends

What is OCR (optical character recognition) software?

OCR (optical character recognition) software is a tool used to extract data of various non-editable documents such as scanned screenshots, docs, images, PDFs, plain text, word, JPG, BMP, TIFF, GIF and copy and convert them into readable and editable files formats.

These images to text converter tools are most useful for accountants, data entry operators, human resource managers, law professionals, passport authorities, banks, etc. OCR solutions are a great way to reduce manual data entry time, eliminate critical errors, enhance data accuracy, etc.

How Does Photo to Text Converter Work?

The image to text converter processes images and documents by identifying characters, including letters, symbols, numbers, etc., in these files through pattern-matching algorithms. After recognition, the OCR system exports documents 'text' and converts all the characters into editable text. Once it is done, you can cut, copy, or edit the converted text as per your need.

Advanced OCR text scanner also has the capability to keep the size, format, layout of the text the same as in the paper documents after conversion.

Why Use OCR text scanner?

There are multiple reasons to use handwriting to text converter including:

  • Import data from non-readable and editable files automatically.
  • Cut, copy and share text and data.
  • Converting documents and images into machine readable files.
  • Creating digital files into different files formats.
  • Processing any type of handwritten, typed, and printed texts.

Benefits of Using OCR Software

There are many benefits of using images to text converter for businesses such as:

  • Better Data Accuracy: Recording the data manually might lead to data inaccuracies and discrepancies. However, OCR software captures and processes accurate data from files, thereby eliminating any chances of human errors and data inaccuracies.
  • Improves Work Productivity: Manual data recording from noneditable files is time consuming. However, OCR text scanner converts non-editable files into fully readable and editable files such as PDFs, Word, Excel, etc. Therefore, saving time and improving working productivity of individuals.
  • Helps in Reducing Costs: Using handwriting to text converter can help businesses to cut down their costs by reducing their manpower. Through this software, they can import text from paper documents and store them in digital format. This helps in reducing printing, copying, shipping, manpower costs, and any need for physical storage to store documents.
  • Process Multilingual Files: The OCR solution has made it easy for users to process multilingual files. Users can easily extract data from files of different languages and get it converted into digital files conveniently within a single platform.
  • Easy Sharing: Through this software, the users can easily share the converted files conveniently with other users.
  • Translations: The solution can easily read and translate multiple files.
  • Convert Files in Multiple Formats: The foremost benefit of using OCR scanner online is that it helps users to convert files in different formats. Once processed and converted, the files can be saved into Word, Excel, Plain text, PDFs, etc.

Key Features of OCR (optical character recognition) Solution

Some of the common features users can find in paid or free online OCR converter include:

  • Text Extraction: Process and import text files and images of different formats such as PDFs, plain text, screenshots, word, JPG, BMP, TIFF, GIF and convert them into readable and editable files.
  • Artificial Intelligence: The tool uses AI-based machine learning algorithms to extract data from non-editable files.
  • Document Conversion: Easily convert various documents and images into fully editable file formats, including Word, PDF, Excel, plain text, etc.
  • PDF Conversion: Easily convert scanned or non-edible PDF documents into editable doc with pdf to text OCR.
  • Data Import and Export: OCR application allows users to import files directly from their computers or drive and export the converted files straight to their systems.
  • Several Language Support: Many image to text converters have multi-lingual interface making it easy for users to process files and documents in their preferred language.
  • Document Archive: Quickly archive all the converted digital files and store them for future requirements.
  • Mobile Document Capture: Enables users to capture data from various documents and images directly from smartphones’ camera.
  • Data Validation: Enables users to check the quality and accuracy of extracted data after the conversion.
  • Data Security: Software keeps the converted data files secure with authentication and encryption to avoid unauthorized access to the files.

How to Find the Best OCR Software?

Keep these factors in mind to buy the right OCR Software for your organization.

  • Features: The OCR text scanner you are planning to buy should have all the features to complement your requirements.
  • Cost: Ensure that software’s cost is within your estimated budget.
  • Specifications: Check all the text scanning and converting specifications for better data accuracy.
  • Online/Offline: The right solution will allow you to work on your documents in both online and offline modes.
  • Time Needed: OCR text converter should be able to extract data in short period of time.
  • File Formats: Ensure software you want to purchase should be able to convert data into different files formats.
  • User-Friendly Interface: Photo to text converter online must have a user-friendly interface to navigate through multiple sections efficiently.
  • Security: Make sure the system should be able to keep your converted data safe and secure through various security measures.

Key OCR Software Market Trends

AI- Based OCR Software: The coming of AI in OCR software has helped to convert text more accurately and easily check for any data inconsistencies easily. The tool uses AI–based pattern matching, machine learning algorithms, and formatted data reading to accurately recognize each character, numbers, letters, etc., and fix any data discrepancies without any need for human intervention. This document comprehension capability that comes with AI technology helps organizations reduce data discrepancy and convert different texts fonts easily.

Author: Kalpana Arya

Best OCR Software in 2022

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(Showing 1 - 14 of 14 products)

Adobe Acrobat Pro DC for teams

By Adobe

4.6 (6 reviews)

Starting Price


Inclusive of all taxes

Adobe Acrobat Pro DC for Teams is the leading software for elaborative PDF functions. It comes in three components name... Read More About Adobe Acrobat Pro DC for teams

Adobe Acrobat Standard DC for teams

By Adobe

4.7 (3 reviews)

Starting Price


Inclusive of all taxes

Adobe Acrobat Standard DC for teams is a productivity software for enterprises. Teams can create, edit, track and sign... Read More About Adobe Acrobat Standard DC for teams

Nitro Pro

By Nitro Software

Starting Price


Inclusive of all taxes

Nitro Pro Productivity suite offers a standard business solution where one can streamline document workflows, get rid o... Read More About Nitro Pro


By Wondershare

Starting Price


Inclusive of all taxes

PDFelement is a utility software designed for managing PDF files in offices, educational institutes, and individual us... Read More About PDFelement

The choice for the best image text converter to word and other formats would depend on the features an OCR scanner online tool offers. Some of the best photo-to-text converter online tools include Laserfiche, Nanonets, CamScanner, Ephesoft, Rossum, etc.

No, Windows 10 does not have an OCR system that can be used through all Windows 10 applications.

OCR scanner online is generally used to extract data from text, images, screenshots, and documents into complete editable and machine-readable files. Users can easily extract data, convert PDFs, archive documents, process multilingual files, etc.

OCR stands for Optical Character Recognition that is used to recognize text within scanned images and documents. It is a great tool to convert scanned and non-editable documents into editable text.

ABBYY FineReader Engine


4.4 (3 reviews)

Starting Price


Inclusive of all taxes

ABBY FineReader Engine is online productivity software that allows developers, integrators, and BPOs to integrate Optic... Read More About ABBYY FineReader Engine

ABBYY FineReader Pro for Mac


Price On Request

ABBYY FineReader Pro for Mac features an intuitive and intelligent interface for evaluating quick tasks. With the help... Read More About ABBYY FineReader Pro for Mac


By Laserfiche

Price On Request

Laserfiche is a best file management software. It can provide a comprehensive solution for the entire document managem... Read More About Laserfiche


By hyland

Price On Request

OnBase is a Cloud-based document management platform that is designed to cater the needs of businesses to excel. OnBase... Read More About OnBase



Price On Request

Infrrd Ocr is a complete OCR Software designed to serve Startups, SMBs, SMEs and Agencies. This OCR Software for has a s... Read More About Infrrd

MMC Receipt App

By MMC Receipt

Price On Request

Microsoft Office Lens

By Microsoft

Price On Request

Microsoft Office Lens is a complete OCR Software designed to serve Startups, SMBs, SMEs and Agencies. This OCR Software... Read More About Microsoft Office Lens


By Eigenlytics Data Solutions

Price On Request

DocEye is an all-in-one OCR Software designed to serve Startups, SMBs, SMEs and Agencies. This Web-Based OCR Software ha... Read More About DocEye


By INTSIG Information

Price On Request

CamScanner is a popular mobile scanning application. It helps users save ample time by taking photos of desired documen... Read More About CamScanner


By Bautomate

Price On Request

Bautomate ( is an intelligent automation platform for streamlining and automating business processes... Read More About Bautomate

Last Updated on : 30 Nov, 2022

What is OCR Software?

OCR full form is Optical character recognition. It is a method of extracting text from Images. OCR Software is an application that helps to recognize and extract text from images i.e scanned documents or screenshots into editable and searchable formats like docs, excel, and even text files.

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FAQs About OCR Software

To OCR a PDF, simply import the PDF in any OCR software. Once done, the software will scan the complete PDF document and convert it into machine-readable text file. You can then export and download this converted file into different formats such as Word, plain text document, etc.

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